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Finance Assistant

Company: Village Hotels    Location: Edinburgh

We have an exciting opportunity for a Finance Assistant to join our highly successful team in Edinburgh where you will receive a competitive salary plus amazing benefits which include FREE parking, FREE membership to our state of the art gyms, excellent holiday allowance as well as discounted food & beverage and stays in our hotels.

As our Finance Assistant you will know and understand what it means to deliver amazing hospitality and will thrive on the challenge of always exceeding guest’s expectations. You will be expected to achieve a level of service through the constant monitoring of our established brand standards. As a result you should be highly attentive to detail and be capable of delivering consistent standards. You should have a can do attitude. In this type of industry teamwork is key; you should be a strong team player willing to lend a hand wherever needed.

You must have experience in a similar environment with the knowledge and confidence to deliver the role described below.

As a Finance Assistant you will:

  • Help look after the purse strings – from processing of purchase orders to sales ledger and everything in between, you are the person with the know-how.
  • Consistent delivery of the Company’s Financial SOP’s, comprising day-to-day processes, control and audit and the provision of accurate, timely management information.
  • You achieve this by team work within the Accounts Team, by personally owning the accuracy of your outputs and by consistently interacting with guests, members and colleagues in a positive and productive way.
  • You will work closely with the FC who may have responsibility for more than one hotel, in identifying areas to improve business profitability and to provide a key supporting role in delivery.
  • Assist the Financial Controller in producing timely & accurate Management Information
  • Ensure completion of Purchase Orders for all expenses, except contracts, utilities and F&B stock.
  • Ensure all Purchase Orders have correct authority before goods are ordered
  • Maintain monthly expense tracker to flex monthly departmental spend and to give timely & accurate information on order status and costs.
  • Match authorised invoices to delivery notes and orders.
  • Process correctly onto Financial systems on a timely basis and in line with suppliers’ credit terms
  • Review guest ledger weekly to ensure all balances are less than 7 days and to resolve any outstanding issues with relevant parties.
  • Maintain the hotel Sales Ledger by issuing correct invoices within company timeframes and posting cheques and BACS accurately onto the ledger on a timely basis.
  • Completion of Profit and Loss & balance sheet inline with company guidelines
  • Ensure accruals and prepayments accurate and inline with company policy
  • Process payroll inline with company policy
  • Monitor and control the hotel payroll system to ensure accurate data is maintain at all times
  • Process starters and leavers ensuring all paperwork is completed and right to work documentations verified

Why choose us?

We operate at the luxury/lifestyle end of the market with typically 110/160 bedrooms. Each of our hotels is equipped with fantastic leisure and dining facilities. They also have a Starbucks, meeting rooms and conference facilities. We work towards the highest levels of guest satisfaction; as such you will be part of an award winning team who deliver amazing hospitality constantly. As an expanding company with new hotels in the pipeline we are in a unique position to offer fantastic career progression backed up by training and development at every step of the way.

If you are truly passionate about a career in hotels and would like to work for a company that gives you job security, supportive management, a great team spirit and a real feeling of inclusiveness then Village Hotels is the place for you.

Our values and behaviours (inspirational, driven, commercial, detailed and resilient) demonstrate our passion for giving our guests an excellent experience and our staff the best career opportunities.

Apply now to be our Finance Assistant