Loc Group Location:
This is a fantastic opportunity for an experienced Project Administrator to join a leading international Marine & Engineering Consultancy. The Project Administrator will join LOCs Energy team in London to support us with our projects with administrative and Document Control tasks.
The successful candidate will be reporting in to the Project Services Team Leader and will play an integral role as part of a project delivery team. They will need to be highly organised in order to anticipate, prioritise and plan a busy workload and manage the demands in a fast paced, professional environment.
Overall Document Control: Management of the Master Document Registers (MDRs), comment sheets, certificates, and survey document transmittals.
Client / surveyor liaison, coordination and logistics during project mobilisation and attendance.
Supporting the Project Management and Project Team with all administrative requirements.
Liaising with project personnel to ensure that all project documentation and files are centrally located and accessible.
Supporting the Team Leader and the Project Managers with Accounts on invoicing and payment pre-approval procedures.
Assistance with travel booking and any Visa requirements as required by Project Manager or Director.
Database management of contract/legal documents.
Assistance in coordination of Contract Variations, Contractual letters and other commercial materials.
Assist in tendering for securing further work, preparation of price schedules and CTRs to achieve business objectives as identified by the reporting line.
Coordination of Freelancers specific to project including induction and maintenance of CVs.
Undertaking secretarial and marketing activities in other areas of LOC Group and LOC businesses as specifically requested.
Role holder will also be required to work from the London office on occasion.
Responding to queries in the absence of the Project Manager.
To comply with current revisions of LOC internal procedures, guidelines and HSE/QA system.
A-Levels / Higher or equivalent
Familiar with Document Control processes
Proficient in all aspects of Microsoft Office
Scheduling and organisation
Strong verbal and written communication
Proven track record with large international projects
Other recent jobs in London