Kier Group Location:
Location: Manchester City Centre
Kier Group plc is seeking to recruit an Invoicing Administrator to join our Finance Shared Service Centre (FSSC) team in central Manchester. The Invoicing Administrator will report to Invoice Processing Team Leader.
Ensure the timely and accurate processing of supplier invoices (sorting, scanning and auditing) in accordance with performance and quality standards set out for the Purchase to Pay (PTP) function.
Process supplier invoices, credit notes, various sub-contractor documentation and supplier statements in line with the company policies and procedures with minimal supervision
Open and sort the post coming into the P2P department
Return invoices without sufficient information (e.g. PO number) back to the supplier
Ensure all invoices are scanned onto Oracle, ensuring all pages received have been captured
Manually key invoices into the system where required
Manually correct the input fields in the system if there are errors in the scanning
Resolve issues relating to invoices within Oracle (placing on hold/ releasing from hold), escalating internally when required
Audit invoices inputted into Oracle via OCR (optical character recognition) technology
Resolve basic issues with scanners (remove paper blockages, etc.)
Propose changes to the logic applied to the OCR for suppliers to improve character recognition
Undertake any necessary training associated with the duties of the post and participate in training and development procedures
Analyse processes into their constituent parts, identify problems and suggest solutions
Other reasonable duties as and when required
Key Skills and Qualifications
GCSE (or equivalent) in Mathematics and English Language
Proficient in MS Office applications (particularly Excel)
Have used ERP systems before (Oracle would be preference but SAP experience acceptable)
Basic knowledge of principles, practices, regulations and procedures relating to Accounts Payable function will be an advantage
Ability to operate in a service driven culture, continuously challenging and seeking to be better
Good communication skills
Good customer service skillset, going above and beyond the call of duty where necessary
Committed team player
Trustworthy, diligent and self-motivated
Strong organisation and time management skills
High level of inputting accuracy.
Able to organise own workload and to reprioritise at short notice in order to meet deadlines.
Able to break down processes into their constituent parts, identify problems and suggest solutions
Knowledge of Kier systems, processes and workflow technology helpful but not essential
Kier Group plc. is a leading construction, property, residential and services group which invests in, builds, maintains and renews the places where we work, live and play. We operate globally across a range of sectors including defence, education, health, housing, industrials, power, transport and utilities. Listed on the London Stock Exchange, we are a constituent of the FTSE 250 Index.
With a network of 88 UK offices Kier offers national coverage across all of its core activities. Employing 21,500 people, Kier has the financial strength and technical expertise to undertake some of the most significant construction, civil engineering and service contracts in the country.
Kier is an equality and diversity employer
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