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Invoicing Administrator

Company: Kier Group    Location: Manchester
Location: Manchester City Centre

Kier Group plc is seeking to recruit an Invoicing Administrator to join our Finance Shared Service Centre (FSSC) team in central Manchester. The Invoicing Administrator will report to Invoice Processing Team Leader.

Ensure the timely and accurate processing of supplier invoices (sorting, scanning and auditing) in accordance with performance and quality standards set out for the Purchase to Pay (PTP) function.

Key Responsibilities

Process supplier invoices, credit notes, various sub-contractor documentation and supplier statements in line with the company policies and procedures with minimal supervision

Open and sort the post coming into the P2P department

Return invoices without sufficient information (e.g. PO number) back to the supplier

Ensure all invoices are scanned onto Oracle, ensuring all pages received have been captured

Manually key invoices into the system where required

Manually correct the input fields in the system if there are errors in the scanning

Resolve issues relating to invoices within Oracle (placing on hold/ releasing from hold), escalating internally when required

Audit invoices inputted into Oracle via OCR (optical character recognition) technology

Resolve basic issues with scanners (remove paper blockages, etc.)

Propose changes to the logic applied to the OCR for suppliers to improve character recognition

Undertake any necessary training associated with the duties of the post and participate in training and development procedures

Analyse processes into their constituent parts, identify problems and suggest solutions

Other reasonable duties as and when required

Key Skills and Qualifications

GCSE (or equivalent) in Mathematics and English Language

Proficient in MS Office applications (particularly Excel)

Have used ERP systems before (Oracle would be preference but SAP experience acceptable)

Basic knowledge of principles, practices, regulations and procedures relating to Accounts Payable function will be an advantage

Ability to operate in a service driven culture, continuously challenging and seeking to be better

Good communication skills

Good customer service skillset, going above and beyond the call of duty where necessary

Committed team player

Trustworthy, diligent and self-motivated

Strong organisation and time management skills

High level of inputting accuracy.

Able to organise own workload and to reprioritise at short notice in order to meet deadlines.

Able to break down processes into their constituent parts, identify problems and suggest solutions

Knowledge of Kier systems, processes and workflow technology helpful but not essential

About Kier:
Kier Group plc. is a leading construction, property, residential and services group which invests in, builds, maintains and renews the places where we work, live and play. We operate globally across a range of sectors including defence, education, health, housing, industrials, power, transport and utilities. Listed on the London Stock Exchange, we are a constituent of the FTSE 250 Index.

With a network of 88 UK offices Kier offers national coverage across all of its core activities. Employing 21,500 people, Kier has the financial strength and technical expertise to undertake some of the most significant construction, civil engineering and service contracts in the country.

Kier is an equality and diversity employer